HUB HR - Document Merge Tags
Merge tags function similar to mail merge tags in MS-Word. Merge tags denote areas within a document which will be customized with information obtained from the current new hire during the onboarding workflow. Thus merge tags are used any time you have a company document that you would like the new hire to sign or complete electronically.
Here are some sample merge tags:
Electronic signature of the new hire = *|EMPLOYEESIGNATURE|*
First name of the new hire = *|EMPLOYEEFIRSTNAME|*
Last name of the new hire = *|EMPLOYEELASTNAME|*
Full name (first and last) of the new hire = *|EMPLOYEEFULLNAME|*
Email address of the new hire = *|EMPLOYEEEMAILADDRESS|*
Hire date specified for the new hire = *|EMPLOYEEHIREDATE|*
Position/title identified for the new hire = *|EMPLOYEEPOSITIONTITLE|*
The current date in mm/dd/yyyy format = *|DATE|*
The current month's name = *|MONTHNAME|*
The number (1-12) of the current month = *|MONTHNUMBER|*
Numerical day of the current day = *|DAYOFMONTH|*
The current year = *|YEAR|*
Legal name of the company hiring the new employee = *|COMPANYNAME|*
For the full list of merge tags, click here.
A special merge tag to be aware of is the *|EMPLOYEESIGNATURE|* tag. If found inside of a custom document, HUB will require the employee to electronically sign the document and place their signature directly where the merge tag is found.
If John Doe from 12 Yellow Rd in Bayfield, CO was going through his new hire process on September 1st, 2016, he’d see:
THIS AGREEMENT is effective as of the 1st day of September 2016 between ACME Inc, a Colorado limited liability company, having a principal place of business at 100 Main Street, Durango, Colorado (the “Company”), and JOHN DOE, residing at 12 YELLOW RD, Bayfield, CO (the “Employee”).