HUB HR - Document Merge Tags

Merge tags function similar to mail merge tags in MS-Word.  Merge tags denote areas within a document which will be customized with information obtained from the current new hire during the onboarding workflow. Thus merge tags are used any time you have a company document that you would like the new hire to sign or complete electronically.    

Examples: signature of receipt for an employee handbook, signature/name/date on a confidentiality agreement, or completing an HR form such as a Driver Rules Agreement with DL number fields and other custom questions.

Here are some sample merge tags: 
Electronic signature of the new hire = *|EMPLOYEESIGNATURE|*
First name of the new hire = *|EMPLOYEEFIRSTNAME|*
Last name of the new hire = *|EMPLOYEELASTNAME|*
Full name (first and last) of the new hire = *|EMPLOYEEFULLNAME|*
Email address of the new hire = *|EMPLOYEEEMAILADDRESS|*
Hire date specified for the new hire = *|EMPLOYEEHIREDATE|*
Position/title identified for the new hire = *|EMPLOYEEPOSITIONTITLE|*
The current date in mm/dd/yyyy format = *|DATE|*
The current month's name = *|MONTHNAME|*
The number (1-12) of the current month = *|MONTHNUMBER|*
Numerical day of the current day = *|DAYOFMONTH|*
The current year = *|YEAR|*
Legal name of the company hiring the new employee = *|COMPANYNAME|*
For the full list of merge tags, click here.

A special merge tag to be aware of is the *|EMPLOYEESIGNATURE|* tag. If found inside of a custom document, HUB will require the employee to electronically sign the document and place their signature directly where the merge tag is found.

Before:
After:

Here’s sample text within a document that includes merge tags: THIS AGREEMENT is effective as of the *|DAYOFMONTHWITHSUPERSCRIPT|*day of *|MONTHNAME|*, *|YEAR|*, between ACME Inc., a Colorado limited liability company, having a principal place of business at 100 Main Street, Durango, Colorado (the “Company”), and *|EMPLOYEEFULLNAMEUPPER|*, residing at *|EMPLOYEEFULLADDRESS|* (the “Employee”). 

If John Doe from 12 Yellow Rd in Bayfield, CO was going through his new hire process on September 1st, 2016, he’d see:

THIS AGREEMENT is effective as of the 1st day of September 2016 between ACME Inc, a Colorado limited liability company, having a principal place of business at 100 Main Street, Durango, Colorado (the “Company”), and JOHN DOE, residing at 12 YELLOW RD, Bayfield, CO (the “Employee”). 

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