Rehiring an Employee

When rehiring an employee within three years of his or her original hire date, you should consider these steps:

Review the employee's original I-9 Form:

• If the  Form I-9 on file for the employee is still valid and it shows that they are still eligible to work, you can rely on the old form. However, you should update Section 3 with the date of rehire of the original Form I-9.
• If the  Form I-9 on file is no longer valid to use or shows eligibility has expired, you must re-verify the employee's eligibility in Section 3 of the original Form I-9.  If Section 3 was already filled in b/c of a previous re-hire, then use a new Form I-9.

Provide rehired employees an opportunity to complete an updated Form W4 & Direct Deposit Authorization:

• review the form any W4 withholding allowance changes 
• check the employee's address against prior records
• compare updated employee direct deposit form against payroll record

Verify employee's compensation & eligibility for benefits:

• verify employee's pay rate(s) and/or salary
• verify employee's time off accrual set up
• verify employee's benefit elections for insurance premiums, retirement elections, etc.