Rehiring an Employee
When rehiring an employee within three years of his or her original hire date, you should consider these steps:
Review the employee's original I-9 Form:
- If the Form I-9 on file for the employee is still valid and it shows that they are still eligible to work, you can rely on the old form. However, you should update Section 3 with the date of rehire of the original Form I-9.
- If the Form I-9 on file is no longer valid to use or shows eligibility has expired, you must reverify the employee's eligibility in Section 3 of the original Form I-9. If Section 3 was already filled in because of a previous rehire, then use a new Form I-9.
Provide rehired employees an opportunity to complete an updated Form W-4 & Direct Deposit Authorization:
- Review form W-4 for withholding allowance changes
- Check the employee's address against prior records
- Compare updated employee direct deposit form against payroll record
Verify employee's compensation & eligibility for benefits:
- Verify employee's pay rate(s) and/or salary
- Verify employee's time-off accrual set up
- verify employee's benefit elections for insurance premiums, retirement elections, etc.