Employee Hiring Forms

Authorized Employer contacts without direct access, please submit new hire information using this form or to your account manager directly using a paper new hire form.  You can upload paper new hire & direct deposit forms to us via this secure upload page.  All submissions will be re-verified by your account managers to insure they were approved by an authorized employer contact.
Hiring with HUB Employee HR Portal: If you are an admin user of the  HUB Employee Portal; you can send your newly hired employees their initial paperwork to complete using the  HUB "new hire" feature. The HUB new hire feature will guide you & your employee through a secure & paperless process in order to set your employee up with ASAP.  Please contact your account manager if the new hire feature is not enabled on your HUB account. If your company isn't using HUB yet at all, please  complete this form to activate the app for your company.

New Employees Should:
1. Complete a W4 - Employee's Withholding Allowance Certificate.
2. Complete Section 1 of the I-9 Employment Eligibility Verification.
3. Present to their employer or hiring manager personal documents as explained on page 9 of the I-9 Employment Eligibility Verification.

4. Optionally complete an Authorization for Direct Deposit
5. Be provided an ACA Health Coverage Notice unique to their employer's coverage options.

Hiring Managers or Supervisors Should:
1. Complete Section 2 of the I-9 Employment Eligibility Verification
2. Confirm the authenticity of the documents presented to them by the employee as explained on page 9 of the I-9 Employment Eligibility Verification.
3. Please retain copies of the completed forms in your HR files; ASAP does not need all of them.

What do you need to give ASAP?
We suggest you send a summary of the new employee data to ASAP either by completing this secure online form or by uploading a new employee worksheet to us via this secure upload link here. Original copies of employee paperwork should be retained in your HR files.