ASAP 1099 Processing Services FAQs
If you would like ASAP to process your 1099 Forms, please complete our 1099 processing services application to get started (even if we've previously processed your 1099s). Our aim is to be a resource for all small businesses, and you do not need to be a current ASAP Accounting & Payroll client to use our 1099 processing services. We're here to help tackle those pesky 1099s so you can focus on your business and take back your weekends.
The following FAQs pertain to ASAP's 1099 processing workflow:
- What are ASAP's fees and deadlines for 1099 processing services?
- Do I fill out an individual eSheet per entity or can they all go on the same one?
- Can I post both W-2s and 1099s on the same eSheet?
- Does ASAP release digital copies of 1099s to recipients?
- Where can I find copies of 1099s ASAP has processed?
- Will ASAP require copies of W-9 Forms?
What are ASAP's fees and deadlines for 1099 processing services?
You can always refer to ASAP's 1099 Processing page for a comprehensive overview of processing services and fees. As of November 2022, our fees for 1099 processing are as follows:
- 1099 Processing: $125 base fee per eSheet plus $7.50 per 1099 filed
- Early-Bird Discount: $50 base fee per completed 1099 eSheet submitted before January 10, 2023
The 1099 Processing base fee includes electronic filing with the IRS, mailing recipient copies, and a PDF report with copies of all 1099s processed for your files. Additional fees may apply for 1099s that require state reporting.
State 1099 Filing: While most states receive 1099 information from the federal government, some require direct 1099 filing. Please note the following fees for 1099s that require state filing:
- 1099 State E-File: $1.75 per 1099 processed via electronic submission
- 1099 State Paper File: $50 base fee plus $7.50 per state 1099 that requires submission via mail
Amendments & Corrections: $45 base cost per batch of changes + $5.50 for each corrected 1099 in the batch (includes form fees, mailing to recipients, and agency reporting)
Please submit completed 1099-NEC eSheets by January 23, 2023 to ensure that 1099s are processed and filed by the IRS January 31 deadline. The eSheet completion deadline for all other 1099 and 1042 forms is February 20, 2023.
Do I fill out an individual eSheet per entity or can they all go on same one?
All 1099 recipients should be on the same eSheet that corresponds to the 1099 Form to be filed. One row on the eSheet represents an individual 1099 Form.
>> View 1099 eSheet Example (Excel file)
Please note that there are specific 1099 eSheet Templates for each type of 1099 Form. For example, if you paid $600 or more to an independent contractor, you will add their info to the 1099-NEC eSheet Template for reporting nonemployee compensation. If you also paid $600 or more in rents directly to the property owner, you will use a separate 1099-MISC eSheet template to submit their processing details.
Can I post both W-2s and 1099s on the same eSheet?
No. The 1099-NEC eSheet is specifically for independent contractors who are NOT employees. Employees will receive their W-2 as a part of your W-2 processing service, which is separate from 1099 processing. (If ASAP provides payroll processing for your organization, W-2s are automatically filed as a part of your services.) If you are not an ASAP payroll client, you should consult with your payroll processor.
Does ASAP release digital copies of 1099s to recipients?
Digital copies will be emailed to recipients if you include their email address on the eSheet. We also provide PDF copies to you as the payer, which you can print for recipients as requested. For your security, ASAP does not correspond directly with 1099 recipients.
Where can I find copies of 1099s ASAP has processed?
Once ASAP has processed your 1099s, you will receive an email to log into ASAP's ShareFile portal where you can access your 1099 files. ShareFile is a secure, online platform used to send/receive files; you should download files from ShareFile for your permanent recordkeeping and storage.
Will ASAP require copies of W-9 Forms?
We do not require W-9 copies; those forms are for your recordkeeping. Once you have entered the W-9 information into the 1099 eSheet, and in your accounting software, you can then store the W-9 accordingly.