Payroll Reports Overview
In this article
- Check Reconciliation
- Check Register
- Labor Distribution
- General Ledger
- Tax Liabilities
- Total Liabilities
- Active Employees (EEs) Not Paid
- Changes: Employee Status & Pay Rates
Below is a description of the most frequently referenced payroll reports which ASAP supplies by default to all employers.
The Check Reconciliation report lists the employee name, check type, check date, check number, and net amount of all pay checks (including direct deposits) for a particular check run.
The Check Register report is a detailed breakdown of all pay checks issued during a check run. It provides virtually the same information as would be shown on a check stub; including employee name, rates of pay, current/YTD hours, current/YTD earnings, current/YTD deductions, current/YTD employee taxes, check number, check date, check type, and net amount.
The labor distribution report details the personnel expense by category, team, department, job, branch, division, fund or however you may term it. Employee's wage and tax expense you split between multiple categories will display proportionately by category on this report for accurate accounting. As opposed to the aforementioned check register report which is simply a snap shot of each employee's wages, deductions and taxes as listed on a check stub. The Check Register can be grouped by a category or department, but shouldn't be confused as a labor allocation report.
The General Ledger provides an accounting summary to aid you or your bookkeeper with inputting a journal entry into your accounting software. The report we provide initially shows the credits/debits with default expense account names. However, we prefer to customize this report to match your specific account codes from your accounting software.
The Tax Liabilities report is a detailed breakdown of all payroll taxes for a payroll run. There is a lot of information crammed into this little report, but essentially it will detail the taxable wages, rates, and liabilities accrued by each payroll tax type. Included you will see a breakdown by Federal 941 taxes (Federal withholding, employee & employer Social Security and Medicare), Federal 940 Unemployment (FUTA/FUI), State withholding, and State Unemployment (SUTA/SUI).
The Total Liabilities Report is an overview that lists your total dollar liability for the most recent payroll period, essentially the total cost to you of your entire payroll run. This report overlaps a bit with the tax liability report in data shown, but essentially it is snapshot of funds required to cover the run as it shows the totals by net paychecks, agency/third-party checks, direct deposits, tax liabilities, and ASAP's billing charges.
Active Employees (EEs) Not Paid
The Active Employees Not Paid Report lists all currently active employees on your staff that are not being paid for the most recent pay period. This report helps you insure nobody was left off the payroll run, as well as to identify any employees whose status should be changed to inactive.
Changes: Employee Status & Pay Rates
This report pulls data from our advanced audit trails alerting you of any new hires or other status changes to an employee along with any pay rate/salary changes that occurred between the last pay runs. There are other change reports we can provide for other data if desired; such as the "Changes: Employee Scheduled E/D's" report which would reflect any changes made to any reoccurring benefit deductions, earnings or other deduction types.