Setting Up Users In QuickBooks

This article will cover how to add users to your QuickBooks desktop file.

(Please note: this article is only for QuickBooks Desktop users, NOT QuickBooks Online.)

Only the QuickBooks Administrator can set up users.

Step 1:  Login to your company file as the QuickBooks Admin user

Step 2:  From the top menu bar, go to Company > Set Up Users and Passwords > Set Up Users

Step 3:  Click Add User

Step 4:  Enter a user name and password for the additional QuickBooks user

Step 5:  Assign the user access to either all areas of QuickBooks or selected areas

Step 6: Click on Finish when done

Step 7: From the top menu bar, go to File > Switch to Multi-user Mode

Step 8: Click OK and inform the user of their new user name and password for your QuickBooks file


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